Call sheet template.

A call sheet is the plan for one shoot day: when each person arrives, where the location is, who to call, and what gets filmed in what order. Everyone on set should be able to answer their own questions from it.

This template has the call times, location, weather and nearest hospital on page two, the crew and cast lists on page three, a filled example for an interview shoot, and a checklist before you send it.

What is in it

Section	What goes in it
Times	Crew call, talent call, shooting call, lunch and the estimated wrap
Location, weather and safety	Address, parking and access, the nearest hospital, sunrise, sunset and a rain plan
The day	Each scene or shot in order, with the time, the cast and where it happens
Crew	Every department with a name, a phone number and their own call time
Cast and talent	Arrival, hair and makeup, and on-set times
Notes	Safety, releases, permits, catering and kit
Worked example	A filled call sheet for a day of interviews at a customer’s office
Checklist and call times	Seven checks before sending, and how to stagger call times on a small crew

How to use it

• Give every person their own call time. The people who set up arrive first. One call time for everyone means a slow start.
• Put the hospital on the sheet. The address and the phone number, not only the name.
• Plan lunch like a scene. A real time and a real length keep the afternoon honest.
• Send it the evening before. Then answer questions, do not rewrite the plan.

Before the shoot

The call sheet covers one day. The production schedule template covers the whole project, and the shot list template lists every shot you need to get. The video script template is where the shots come from.

If you would rather hand the shoot to a team that runs them every week, that is what we do at Moonb.