Production schedule template.

A production schedule lists every task in a video project with an owner and a date, from the signed brief to the files in your hands. This one is an Excel workbook with the usual tasks already in it, and a PDF you can type into or print.

Set the start date and every date moves with it. The timeline on the right colors itself by phase, so you can see at a glance where the time goes.

What is in it

Part	What it does
Schedule	Nineteen standard tasks across pre-production, the shoot, post-production and delivery, with owners, dates and status
Timeline	Six weeks of days that fill in by phase as you set dates
Shoot day	Call times, setups, who and where, for one day of filming
Lists	Phases, statuses and owners behind the dropdowns
PDF version	The same tasks on paper, a shoot day page and a checklist

How to use it

• Work back from the delivery date. Fix when the files are due, then place the reviews, then the shoot. Most schedules get built the other way round and slip.
• Give every review an owner and a date. Review rounds are where schedules slip, not the shoot.
• Lock the shoot last. Book crew and locations once the script is approved.
• Plan each shoot day. Use the shoot day tab for call times. Lunch goes in the plan like everything else.
• Update it every day of the shoot. Five minutes at wrap. Blocked tasks turn red so they get seen.

Before you start

The schedule only holds if the brief is clear. Our creative brief template covers that part, and the video production checklist lists what to lock at each stage. If you are choosing who makes the video, our guide to picking a video production company helps.

If you would rather hand the whole schedule to a team that runs it every week, that is what we do at Moonb.